Available Positions

Collection Coordinator

Position Title: Collection Coordinator
Additional Information: Full-time, exempt, annual salary $30,000–$32,000; excellent benefits package; M–F, 8 am to 5 pm; periodic evening and weekend hours may be required
Reports To: Executive Director (ED)

 Museum Mission Statement
The Zanesville Museum of Art ignites human imagination and understanding through the visual arts by utilizing its permanent collection, facilities, exhibitions, and public programs to enhance the cultural life of the community and preserve its heritage. 

Position Summary
The Collection Coordinator plays a vital role in ensuring the presentation and preservation of art at the museum. The candidate coordinates the ZMA’s permanent and temporary collections, records, and documentation; coordinates and installs temporary exhibitions; oversees outgoing and incoming loans; and ensures compliance with museum policies and AAM’s best practices for collection stewardship.

The ideal candidate demonstrates a strong commitment to quality control, excellent communication skills, a collaborative nature, and has excellent project management skills. 

 Key Responsibilities:

  • Monitor and help maintain optimal facility conditions

  • Undertake routine physical inventory of collections

  • Prepare all registrarial documentation including, but not limited to: incoming and outgoing loans, accessions, and deaccessions documentation

  • Manage the ZMA’s collection database recording and updating storage and exhibition locations and cataloging accessions, deaccessions, and loans

  • Coordinate quarterly Collection Committee meeting materials

  • Assist the Curator as needed with collection materials

  • Coordinate, install, monitor, and de-install temporary exhibitions from the ZMA’s permanent and temporary collections; Manage crating and shipping arrangements for traveling exhibitions and make routine local and regional deliveries

  • Oversee aspects of the fine art insurance policy

  • Cut mats and mount art works for collection and exhibition purposes as needed

 Other Duties

  • Oversee exhibition interns

  • Participate in weekly staff meetings and collection and exhibition meetings as needed 

  • Other duties as assigned


  • Bachelor’s degree in Art History, Museum Studies, or related field required. Master’s degree preferred.

  • Three years’ intern/work experience in museum collections, registration, or exhibition management desired.

  • Knowledge of industry best standards and practices: preservation, risk assessment, art-handling procedures, and art installation procedures. 

  • Strong written, oral, and interpersonal communication skills. Detail oriented. 

  • Ability to develop strong, positive relationships with community partners.

  • Resourceful problem solver, with the ability to work flexibly and accurately under pressure in a fast-paced environment. 

  • Demonstrated success working on interdepartmental projects.

  • Computer skills including Word, Outlook, Excel, Past Perfect or other Collections Management systems, Adobe Photoshop and Illustrator a plus.

Application Guidelines
Candidates should submit the following materials via email to Laine@zanesvilleart.org. The subject line should include: Collection Coordinator

  • Cover letter

  • Resume

  • The name, title, email address, and phone number of three professional references. References will not be contacted without candidate’s knowledge.

  • Application must be complete for consideration. Please, no phone calls regarding the position.

The position is open until filled. Submission deadline is Saturday, August 19, 2019; however, interviews will begin as applications are received. Position requires a successful background check. The Zanesville Museum of Art is an equal opportunity, affirmative action employer and is strongly and actively committed to diversity within its community.

About the Zanesville Museum of Art
For more than 80 years, the Zanesville Museum of Art maintains an encyclopedic collection of nearly 9,000 paintings, sculptures, prints, drawings, and decorative arts that span thousands of years and represent diverse cultures. We hold particularly strong collections of regional American Art Pottery and glass and works on paper.  Select works are displayed in one of eighteen galleries in the 34,000 square foot modern structure constructed in 1977 and expanded in 2001.

The ZMA offers several unpaid internships for high school seniors, undergraduates, graduate students, as well as recent graduates, during the fall, spring, and summer semesters.

Guided by museum staff, interns are encouraged to work independently on specific, departmental projects and interdepartmentally to gain valuable insight into general museum practices. Specific job responsibilities are determined by the needs of each department. Museum staff can assist an intern’s pursuit of academic credit.

Interns are sought in the following departments:

  • Marketing

  • Social Media

  • Collections Management

  • Curatorial

  • Education

For consideration, please apply online.

Curatorial interns, please complete the following document, and email it to Krysten Smart to complete your application.

If you are not using the ZMA's recommended online application form, forward the application and all application materials to:

Krysten Smart
Zanesville Museum of Art
620 Military Road
Zanesville, Ohio 43701

Application and supporting materials may also be submitted to Krysten Smart.